Job Description

Bookkeeper – O'Brien Wood & Iron / O'Brien Hardwoods (Portland, ME)

Full-time | Hourly | In-person

O'Brien Wood & Iron is a residential design-build company with an in-house custom woodshop. We also operate O'Brien Hardwoods, a retail store offering quality lumber and building materials. We are seeking a skilled Bookkeeper to maintain accurate, organized financial systems aligned with company goals. This role supports both business units and requires a detail-oriented, proactive, and trustworthy individual with strong bookkeeping experience, preferably in construction.

Responsibilities

Construction & Woodshop Division (O'Brien Wood & Iron)

• Create and manage customer invoices (cost-plus, milestone, or progress billing)
• Track and process vendor and subcontractor bills
• Code expenses accurately and consistently
• Review change orders and vendor invoices against project documents
• Reconcile bank and credit card accounts monthly
• Make and record deposits; prepare payment checks for signature
• Maintain records for 1099s, W-9s, and COIs
• Prepare monthly intercompany journal entries between divisions
• Generate internal financial reports (budget vs. actual, job cost tracking, revenue projections, labor burden)
• Organize documentation for tax preparation and audits
• Assist with payroll processing
• Help improve and document internal financial workflows
• Support the CEO with budget development and financial forecasting

Retail Division (O'Brien Hardwoods)

• Manage accounts payable and prepare payments
• Receive and deposit customer payments
• Reconcile accounts monthly
• Support Hardwoods Manager with collections and credit balances
• Maintain and monitor POS integration with QuickBooks
• Review inventory data in coordination with physical counts
• Assist with reporting and compliance as needed

Qualifications

• 3+ years bookkeeping experience, preferably in construction, retail, or multi-entity environments
• Proficient with QuickBooks Online and Google Workspace
• Strong understanding of accounting workflows: AP, AR, reconciliations, payroll, and journal entries
• Experience with cost-plus billing, milestone billing, or construction project invoicing
• Familiarity with POS systems and retail financial operations
• Comfort coordinating intercompany financials and transactions across multiple business units
• Strong attention to detail and ability to meet deadlines
• Organized, reliable, and self-directed
• Strong written and verbal communication skills
• Reliable transportation for occasional offsite errands

How to Apply

Please submit the following materials:

• Cover letter
• Resume
• Three professional references (with contact information)

We will contact qualified applicants to arrange interviews.

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